Property Profile
 
Working with information provided by you as well as from the property's public records, our office will prepare an information folder on your property with the following:
  • Pay-Off Notice – This is a signed letter notifying your lender you intend to pay off the mortgage. The broker will then mail the letter to your lender to help you minimize any prepayment penalties. Also provide your lender’s address, loan balance, assumability, years remaining on present mortgage, and the interest rate, if possible.

  • Well and Septic Inspection – If your property relies on a septic tank or well water, current inspections by local health authorities are required while the home is still occupied. The listing broker will usually arrange for the inspection after a contract is ratified.

  • Lender Appraisal – Lenders require a home appraisal to ensure that the property is adequate collateral for a loan. A lender will usually insist on ordering its own appraisal for this purpose.

  • Assessments/Easements – The listing broker will ask you if any tax assessments or easements exist on your property that must be paid or included in the purchase contract and passed with the land when sold.

  • Property Taxes, Condominium Fees – You must provide a record of property tax or condominium fee payments. The buyer will reimburse a pro-rated share of these payments to you at settlement.

  • Inspections – The VA, FHA, and most lenders of new mortgages require a termite inspection certificate that shows the house is free of infestation. If you do not have a current certificate, the listing or selling broker will arrange an inspection at your expense. Sometimes a home inspection and radon testing will also be ordered. You should provide all information regarding the physical condition of the property, such as the presence of fire retardant plywood.

  • Utilities – Most buyers will want to know a history of utility costs. You should provide a record of the past 12 months’ utility bills, including gas, electric, sewer, water, and trash where applicable.

  • Other Helpful Documents – If possible, you should also provide the listing broker with the following documents:
      • Deed
      • House location survey
      • Condominium bylaws or homeowners association documents
      • Subdivision plat map
      • House floor plan
      • Previous title search abstracts
      • Legal description of property (subdivision, section and lot)
      • Home warranties on major systems
      • Copy of homeowner’s insurance policy

Personal Property
You must be ready to supply your listing broker with a specific list of the personal property that is included, or conveyed, in the sale. These items can include light fixtures, drapery rods, appliances, firewood, and even swimming pool chemicals. You should tag or remove items you do not wish to convey.